Privacy Policy
Poplar River First Nation School ("we", "our", or "the School") is committed to protecting the privacy of individuals who interact with our website. This Privacy Policy explains what personal information we collect, why we collect it, how we use it, and how we keep it safe.
Last Updated: May 25, 2025
Scope: This policy applies only to information collected through this website — specifically through our contact enquiry form and employment application form. We do not run advertising, analytics tracking, or third-party data sharing of any kind.
Contents
What Information We Collect
We only collect personal information that you voluntarily provide to us. This happens in two places on our website:
Contact & Enquiry Form
- Your full name
- Your email address
- Your phone number (if provided)
- The subject and content of your message
Careers / Employment Application Form
- Your full name
- Your email address and phone number
- Your address (if provided)
- Your resume, cover letter, and any documents you attach
- Your work history, education, and qualifications as described in your application
We do not collect any information passively (cookies, analytics, pixel tracking, IP logging, etc.) from general website visitors.
How We Use Your Information
Information submitted through the contact form is used solely to respond to your enquiry. Information submitted through the careers form is used solely for the purpose of reviewing your application for employment at Poplar River First Nation School.
We do not use your information for marketing, do not sell it to third parties, and do not share it outside the School except where required by law or as described below.
Who Has Access to Your Information
Your submitted information is accessible only to:
School Administration
- Staff responsible for responding to general enquiries (contact form submissions)
- Human Resources and hiring managers (application form submissions)
No external parties, vendors, or platforms receive your personal data unless we are legally obligated to disclose it.
How Long We Keep Your Information
Contact enquiries are retained only as long as needed to respond and follow up on your message — typically no longer than 12 months. Employment applications are retained for a reasonable period after the hiring process concludes, in accordance with applicable employment and privacy laws in Manitoba. You may request deletion of your data at any time by contacting us.
Your Rights
You have the right to:
- Request access to the personal information we hold about you
- Request correction of inaccurate information
- Request deletion of your personal information, subject to any legal retention requirements
- Withdraw consent to future communications at any time
To exercise any of these rights, please contact us at the details provided at the bottom of this page.
How We Protect Your Information
We take reasonable technical and administrative measures to protect your personal information from unauthorized access, loss, or misuse. Our website is served over HTTPS. Access to submitted data is restricted to authorized School personnel only.
No method of data transmission over the internet is 100% secure. While we do our best to protect your information, we cannot guarantee absolute security.
Third-Party Links
Our website may contain links to external websites (such as government resources or partner organizations). This Privacy Policy does not apply to those external sites. We encourage you to review the privacy policies of any third-party sites you visit.
Children's Privacy
Our website is intended for adults (parents, guardians, prospective staff, and community members). We do not knowingly collect personal information directly from children under the age of 13. If you believe a child has submitted personal information to us, please contact us and we will promptly delete it.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this page periodically.
Contact Us About Privacy
If you have any questions, concerns, or requests regarding this Privacy Policy or your personal information, please reach out to us:
Also see our Terms of Use